Comments on: Using sensitivity labels with SharePoint sites, Microsoft Teams, and M365 groups – Part 1 https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/ Practical Office 365 News, Tips, and Tutorials Thu, 07 Apr 2022 13:33:29 +0000 hourly 1 https://wordpress.org/?v=6.3.2 By: David Phillips https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-238191 Thu, 07 Apr 2022 13:33:29 +0000 https://www.practical365.com/?p=49240#comment-238191 In reply to Tony Redmond.

Tony thank you, that link is really helpful. Are you aware of anything on the roadmap or something that exists today, available through a standard O365 E3 license, that could be used to prevent a group / team owner from ever inviting a guest account to a group that hasn’t been pre-approved for guest use?

The requirement is, once a guest account is in the tenant, it should only have access to groups authorized for guest access, and there should never be a way for a group owner to circumvent that control.

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By: Tony Redmond https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-238189 Thu, 07 Apr 2022 08:08:28 +0000 https://www.practical365.com/?p=49240#comment-238189 In reply to David Phillips.

BTW, this article might help: https://practical365.com/monitor-changes-sensitivity-labels-container-management/

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By: Tony Redmond https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-238182 Wed, 06 Apr 2022 22:44:23 +0000 https://www.practical365.com/?p=49240#comment-238182 In reply to David Phillips.

You can certainly use PowerShell to assign a sensitivity label to all sites, and have a scheduled job to pick up new groups/sites and make sure that they’re assigned the right label (you can also define a default label for new groups/teams/sites in the label policy published to users).

You’d have to come up with a way to mark approved sites/groups for group access. Maybe one of the custom attributes available for groups would do the job.

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By: David Phillips https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-238181 Wed, 06 Apr 2022 20:32:52 +0000 https://www.practical365.com/?p=49240#comment-238181 Is there a way to apply a default sensitivity label to all existing *and future* sites? For example, I want to disallow inviting guest accounts to all sites, then use a different label to allow it for approved sites.

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By: George https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-237571 Tue, 18 Jan 2022 21:11:31 +0000 https://www.practical365.com/?p=49240#comment-237571 Hi Peter,

This is a great article!
Any thoughts if we are able to apply a label to a folder instead of container?
My use case is the following: Let’s say I have an HR container, containing several folders. I would like to classify folder one as “Personal information”, where we’ll collect all candidates data, personal accounts, etc, so any file placed by the HR in this folder will be classified as PII. Then I have folder two as “Confidential data” , where I keep contracts, salary information, etc. So I would like to classify everything in this HR fder two as confidential.
If this is not a direct out of the box solution I can implement, what would be your suggestions to do in order to support this use case?

Thanks a lot in advance!

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By: Peter Rising https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-236100 Thu, 29 Jul 2021 13:46:40 +0000 https://www.practical365.com/?p=49240#comment-236100 In reply to MedIT.

You may apply only one label to a file at a time. You can change the label, but you can’t (and wouldn’t want to) apply two or more labels to the same file.

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By: MedIT https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-236073 Tue, 27 Jul 2021 16:26:08 +0000 https://www.practical365.com/?p=49240#comment-236073 Hi Peter,
i hope you’re doing well!
i have a question please how many sensitivity labels can you apply to a file saved to a Microsoft SharePoint Online site ?

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By: Tony Redmond https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-236041 Thu, 22 Jul 2021 10:14:26 +0000 https://www.practical365.com/?p=49240#comment-236041 In reply to Thorsten Berse.

Use the SharePoint Online PowerShell option.
Get all sites with template = Group#0
Set-SPOSite -SensitivityLabel Guid (the identifier of the label to set).

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By: Thorsten Berse https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-236039 Thu, 22 Jul 2021 10:04:03 +0000 https://www.practical365.com/?p=49240#comment-236039 Hello, maybe this has already been asked here, but I couldn’t find it until now. How can I set a default label for all SPO sites via PO script?
How can I set the familiarity in SPO as a mandatory field?
Many thanks for the answers, Thorsten

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By: Peter Rising https://practical365.com/using-sensitivity-labels-with-sharepoint-sites-microsoft-teams-and-m365-groups-part-1/#comment-235646 Wed, 23 Jun 2021 11:42:18 +0000 https://www.practical365.com/?p=49240#comment-235646 In reply to ali hamed.

No, there is no connection between the site label and labels applied to documents within the site. Two very separate things at the moment as Tony has stated already.

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